An employee handbook is the Holy Grail of your company. A system to ensure safe storage and processing of employee data is a legal requirement. Americas: +1 857 990 9675 They use a simple slide share for easy to digest information. Country or State specific policies, even newsletters, and many many more. Then build all the metadata columns. This will help guide the rest of your employee handbook, and make sure that you dont miss anything. A policy manual, on the other hand, is a document that tells your employees how to do things, and may include more technical information. Heres our template to do that. An employee handbook provides an introduction of your company to new hires, so use it to communicate your mission and values. Founded in 1977, Save A Lot is one of the largest discount grocery store chains in the U.S. with approximately 1,000 stores in 33 states and 13 wholesale distribution centers. An employee handbook, staff handbook or handbook for employees, is a collection of an employer's policies, practices and procedures in one accessible document. It also explains the consequences of poor behavior. Not only that, this handy document can help foster a positive workplace culture and, on occasion, help you out legally. Sometimes known as an employee manual, staff handbook, company policy manual or even a culture code, employee handbooks are given to new hires after their acceptance of an offer letter. to read, and designed to represent the company. Tip: Be creative! Companies should review their employee manual annually at the very least to ensure it is reflective of societys unavoidable changes. This allows the new starter to know exactly what to expect immediately without being overwhelmed with information. The employee handbook will help employees understand how their workplace functions, what is expected of them as well as job expectations. 2- With the right employee handbook, you can codify your company culture. This is usually a signed form to show that the employee understand the contents of the employee handbook. The ultimate guide to recruiting & onboarding for SMEs, Access over 600 HR consultants nationwide, Registered in England, Company Number 3020608, Copyright 2023 Centurion, all rights reserved. Using humor in the workplace can be hugely beneficial for your employees. This will help you visualize the structure of the employee handbook you are making. However, many federal and state laws require employers to inform employees of their rights in the workplace. Tip: Use Netflix's "straight to the point" approach to keep your handbook efficient. The handbook acts as an employee manual. The family medical leave act and workers compensation policy is expected to be included. A companys employee handbook should also detail practical information regarding company policies. Workable helps companies of all sizes hire at scale. The best way to share your employee handbook is to integrate it into your onboarding process, which you can automate with Deel. So, to help you make your own, we explain what one is, why its important and the key points you should be including. Make sure your table of contents is also clearly laid out. Our free downloadable employee handbook sample was created by one of our in-house HR experts and covers policies all businesses should consider for their own handbook. An employee handbook is a document that communicates your companys mission, policies and expectations. Step 2: Design your employee handbook using a template Its basically your companys Hitchhikers Guide to the Galaxy. However, what they all have in common is that they are a document that should be given to the employee on their first day. However, this can easily lead to miscommunication, confusion, and chaos. This is where your employees will refer to when they have questions on compliance and ethics. The Save-A-Lot management team includes Bill Shaner (PresidentandCEO), Frank Kerr (Vice President Of Retail Operations), and Mark Lacey (SVP of Human Resources and Governance, Risk and Compliance) . All accounts start with a 7-day free trial and can be cancelled at any time. Employers give this to employees to clarify their rights and responsibilities while they're employed with the company. Ideally, every employee should be introduced to the employee handbook on their first day during theonboarding processand have easy access to the document throughout their time at the company. Employee self-service and seamless Benefits management. The clickable table of contents enables readers to find and refer back to the information they need at their convenience. Learn about fair compensation and how it can improve hiring and retention rates. Ill explain what you should include in your handbook, along with some employee handbook best practices and design tips. Some of them are essential, and The document is given to all new starters to ensure onboarding best practices are met. At all levels and stages within your company, employee handbooks can be beneficial. Its full of personality using color to bring its messages to life. Include policies such as anti-harassment and health and safety in your employee handbook to build a lawful and pleasant workplace where your employees can thrive. As mentioned, handbooks can provide newcomers with an introduction to your company and its internal structure. Step 1: Write the outline of your employee handbook SHRM offers two options. Facebooks employee handbook(now Meta) was so well-designed that it could resemble a fancy coffee table book. That aside, when it comes to legal issues, you can use the handbook when you encounter situations such as an employment tribunal. The employee handbook outlines the companys code of conduct, so that employees know which behaviors are acceptable and which ones are not. We also offer a variety of your favorite National Brands. The only hardcover employee handbook on our list, yet equally enjoyable as the digital ones, comes from the recruitment company Austin Fraser. To narrow things down, you can search online for employee handbook examples that are specific to your industry or culture. Your harassment policy should clearly state what is expected of employees in regard to their behaviour. The very best employee handbooks serve as the living, breathing embodiment of a company's internal culture. It's a document that communicates your company's culture, expectations and rules of employment. A comprehensive employee handbook presentation can inform new hires and get them excited to work for the company. Europe & Rest of World: +44 203 826 8149. Some key takeaways are: keep it easy to read, make it interesting, and make sure it represents your company as its one of the first official documents your new hires will read. This sweet but simple employee handbook is perfect for the business! As the company grows, having a source of truth regarding processes, codes of conduct, and behaviors becomes integral to preventing and extinguishing conflict. What is included in an employee handbook? A staff handbook gives your employees an overview of what's expected of them, and also what they can expect from you when it comes to things like holiday allowance. Nordstroms employee handbook consists ofone simple rule, Use good judgment in all situations. While this doesnt capture all the information a company may need to convey, we admire the brevity and simplicity. Access templates for an offer letter, welcome letter, and announcement to your team. 1. Disqus' culture book has a great balance between legal policies and company culture, starting with the legal stuff, like employment law. New and small businesses in particular often neglect to produce an employee handbook. You could also explain your recruitment process to prepare future hiring managers in your company. Define "excessive" absenteeism and "habitual" lateness. Enterprise Employee Handbook Template. Customize the template to reflect federal, state, and local laws, and . . Tip: Use rich visuals and a little bit of humour to keep your employees engaged like Hubspot. Color psychology is something you might not have heard of, but will have certainly experienced. There should also be an easily accessible, interactive online version of the handbook. Your handbook should explain how employees clock in for shifts. Hire faster with 1,000+ templates like job descriptions, interview questions and more. Zaarly Employee Handbook is very similar to Sterlings, in that its a webpage with lots of colour and simple text. 17 Essential Human Resources Poster Templates (Updated) It should also include your equality policies. Related article: How to create an effective employee handbook. If youre stuck, weve identified the following essential elements for you to include: You should include your health and safety policy as part of your employee handbook. How do people fit into the idea of 'emorational' decisions? This is a very extensive handbook at 296 pages. An important item to include alongside your equal opportunities and harassment policies is your grievances procedure. Their employee handbook is genuine, tip-centered, and human. Tell us what *you* think of our resources and what youd like to see here in 2023. template to help you build out your Workplace policies section, Employee benefits: A guide on common and best benefits, employee handbook pdf and start building yours. Including it in your handbook will be useful as a reference to ensure all employees are aware. What should be included in an employee handbook will vary by company depending on the company size and industry. About Save A Lot. This easy to grasp technique aligns perfectly with their inbound marketing product. Youll outline how you expect employees to treat others, whether theyre colleagues, partners, customers or external stakeholders. Companies could use this one-rule approach as a starting point and elaborate from there. You should include your disciplinary procedure as part of the employee handbook. These cookies help us analyze how many people are using Venngage, where they come from and how they're using it. Think of your policy manual as your terms and conditions document. Inspired by these employee handbook examples? However, you will find that some points you should include in an employee handbook are required by law, such as a health and safety policy or data protection policy. Put simply, you should update your employee handbook every time something within your workplace changes. Attendance and Punctuality Include a section stating that employees are expected to be at work every day and on time. An employee handbook is an official document that outlines your organization's policies and procedures. Most employee handbooks are living documents, meaning they're regularly updated to reflect changes to industry regulations, labor laws or company policy. Aimee Brougham-Chandler, 27 December, 2022 by In essence, an employee handbook is a simplified document used by employees, whereas a policy manual is an exhaustive policy document, for use by management and Human Resources (HR). But when your employees check back in with your employee handbook they are likely to be looking for a specific piece of information. Is an employee handbook a legal requirement? This means . #5 - Company Employee Handbook. For example, you should also consider the following additions:: Make losing documents a thing of the past. #3 - HR Employee Handbook. These include: Whistleblowing policy Bribery Act policy Maternity, paternity and adoption policies In other countries like the US, however, no federal or state regulations require an employer to have an employee handbook. Thus, while a list of rules of conduct and a summary of benefits are important information, you should evaluate your handbook on its ability to help your organization meet its objectives. How can I incorporate fair chance hiring into my DEI strategy? They help a company outline workplace expectations, giving employees a defined structure to work from. Argentina Australia Belgi (Nederlands) Belgique (Franais) Brasil Canada (English) Canada (Franais) Deutschland Espaa France Hong Kong India Ireland They may be set by us or by third party providers. In many employee handbook examples, such as this one, the key policy dates or whatever are highlighted in a box that is a different color. It should also be clear, concise, and contain the company's: While there are no direct laws enforcing the use of an employee handbook, there are some state laws requiring you to inform your employees of their workplace rights. An employee handbook not only serves your new staff, but your old staff as well. Therefore, it's advised to have a handbook already in place before you begin the onboarding process of any potential employees. Using fonts like a pro can seem overwhelming but just remember: Most decorative to least decorative = headers to body. This policy covers areas such as the use of company electronics to use personal social media. Employee handbooks are the go-to documents within every company. Your business's code of conduct is the first place employees should look when they have questions about ethics and compliance. Heres what should be included in an employee handbook; our template covers every important policy of an employee manual: If you need to work only on specific parts of your handbook, click on each of the following sections to download them separately. So, start building your employee handbook today! The terminology should be familiar to your audience and easy to understand. A break out box is an excellent way to highlight the most important information on a page. It states explicit expectations on usage and behaviour of the companies devices. Itll give your employees an idea of what the terms of their contract and job classification are. While they can serve as inspiration, your own employee handbook needs to reflect the characteristics of your company, including personality, norms, and legal requirements.